FileNet P8

What documents are crawled

• Only file types that are supported by Discovery are crawled; all others are ignored. For more information, see Supported file types.

• Document-level security is supported. When this option is enabled, your users can crawl and query the same content that they can access when they are logged in to FileNet. Discovery does not support role-based security when you crawl FileNet P8.

  For more information about document-level security, see Supporting document-level security.

• Only files with file extensions that match the file extension filter rules that you specify are crawled. Added with the 4.7.0 release.

• When a source is recrawled, new documents are added, updated documents are modified to the current version, and deleted documents are deleted from the collection's index.

• All Discovery data source connectors are read-only. Regardless of the permissions that are granted to the crawl account, Discovery never writes, updates, or deletes any content in the original data source.

Data source requirements

In addition to the data source requirements for all installed deployments, your FileNet P8 data source must meet the following requirements:

• The data source can crawl FileNet P8 5.5.0 and the Content Engine Web Services (CEWS) of a FileNet server that is installed on IBM Cloud Pak for Automation.
• FileNet P8 5.5.0 and FileNet on Cloud Pak for Automation support the HTTP and HTTPS protocols.

Prerequisite steps

If you want to enable document-level security, you must take some steps to set it up. For more information, see About document-level security.

Connecting to a FileNet P8 data source

From your Discovery project, complete the following steps:

1. From the navigation pane, choose Manage collections.

2. Click New collection.

3. Click FileNet P8, and then click Next.

4. Name the collection.

5. If the language of the documents in FileNet is not English, select the appropriate language.

   For a list of supported languages, see Language support.

6. Optional: Change the synchronization schedule.

   For more information, see Crawl schedule options.

7. Complete the following fields in the Enter your credentials section:

   Content Engine Web Service URL

   The Content Engine web service URL of the IBM FileNet P8 server.

   When you enter the URL, use the format: <protocol>://<server>:<port>/wsi/FNCEWS40MTOM. You can use the HTTP or HTTPS protocol. The <server> is the hostname of the server where the Content Platform Engine is deployed and the <port> is the HTTP port that the application server uses, or where the Content Platform Engine is deployed.

   User

   The username to use to crawl the FileNet P8 server. You can obtain your username from your FileNet administrator.

   Password

   The password that is associated with the user.

8. In the Specify what you want to crawl section, enter the display name of the object store that you want to use to create, search, retrieve, and store documents in the ObjectStore Name field.

9. In Crawler Space Type, select either Folder or Class.

10. Complete the following field:

    Folder subpath or Subclass name

    The subfolder path that you can specify under RootFolder that crawls all documents that belong to the specified folder or the custom subclass of the Document class that crawls all documents that belong to the specified class. Before you specify anything in this field, keep in mind the following items:

    • You can specify multiple crawler spaces by using both the Class and Folder types and crawl the documents belonging to the folder name and class name.
    • You cannot specify a class outside the object store that you defined.
    • No support is available for specifying a class that is a subclass of a Custom Object and Folder.

11. After you enter one or more paths, click Add.

12. Optional: In the Security section, if you want to enable document-level security, set the Enable Document Level Security switch to On.

    When set to On, your users can crawl the same content that they have access to in FileNet.

13. If you want to limit the types of files to add to the collection, you can list the file extensions for file types to either include or exclude.

    For a list of supported file types, see Supported file types.

    Support for this option was added with the 4.7.0 release.

14. If you want the crawler to extract text from images in documents, expand More processing settings, and set Apply optical character recognition (OCR) to On.

    When OCR is enabled and your documents contain images, processing takes longer. For more information, see Optical character recognition.

15. Click Finish.

The collection is created quickly. It takes more time for the data to be processed as it is added to the collection.

If you want to check the progress, go to the Activity page. From the navigation pane, click Manage collections, and then click to open the collection.